Can someone guide me on Disposals and trade-ins? can you go through it step by step for the general journal entries please?
Disposal of a NCA is three steps:
- transfer the carrying value of the nca
- record proceeds from the sale/trade-in
- transfer profit/loss from disposal
first step : carrying value - FOUR ENTRIES [ CR NCA ACCOUNT, DR DISPOSAL OF NCA + DR ACC DEP'N OF NCA , CR DISPOSAL OF NCA ]
You will CREDIT the non-current asset you are disposing of, so as to set its balance to zero
consequently, you will DEBIT "Disposal of noncurrent asset" by the amount you credited the non-current asset account.
However, you have to note that most of the time, you will have already consumed some of your non-current asset account, i.e it has been depreciated.
therefore, you have not disposed of the whole value, only some of it.
to show this: you have to DEBIT the "Accumulated Depreciation of non current asset'' account, TO SET the balance to ZERO.
and you have to CREDIT the 'disposal of non current asset' account, by the same amount you debited the 'accumulated depreciation account' (im sure your familiar with double entry rules !
)
STEP 2:
this step can vary, depending of whether u are dealing with trade-ins or sales.
Ill cover both:
For
sales you will be receiving money. Thus, this is not recorded in the general journal, but
cash receipts journal Date: Details: Rec. Bank Sundry
Month/# Disposal of Non-current asset x $500 $500 ($500 is just an example)
For
trade in - FIVE ENTRIES (two for reduction in liability, and 3 for purchasing the non-current asset off of your sundry creditor)
this is a REDUCTION IN LIABILITY TO YOUR SUNDRY CREDITOR.
there is no cash payment involved, so it is recorded in the general journal.
Firstly, reduction in liability:
DEBIT 'SUNDRY CREDITOR - ..... ' by the amount that they are taking the asset for. it will generally say (traded in NCA for $500 reduced debt) or something along those lines.. it will always be specified how much your trade in is worth. CREDIT Disposal of noncurrent asset by the amount you debited sundry creditor by..
SECONDLY, the purchase of NCA.
if you are having a trade in, it obviously involves a sale. (I think that it may be possible that this isnt always the scenario, ill have to check up with someone else, HOWEVER, ive not come across a scenario as of yet)
Purchase of NCA has three entries:
DEBIT Non current asset
DEBIT GST Clearing
Credit Sundry Creditor .....
Step 3: Transferring profit or loss.
will complete later, must leave right now